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The platform

Everything you need to run an outgrower scheme.

One platform, seven parts that work together. Here is what is inside sproot.

A path through a hillside outgrower scheme, banana trees, terraced crops, harvest baskets at the field edge
sproot Map view, 20 farms across 255.9 ha; Lanet Plains catchment with boundary conflict highlighted in red and Lanet Plot 4 details panel (Robert Mwendia, Avocado, UTZ + Global G.A.P., 9.3 ha)

Farmer Registry

Every farmer, every farm, one record.

All farmer, farm and contract data in one reliable digital record. Captured once, kept current, used across the whole platform. The single source of truth for who farms what, and where.

  • Verified farmer identity, with personal and contact details
  • Complete farm data: characteristics, soil type, irrigation, location
  • GPS-mapped plot boundaries for the whole network, on one catchment map
  • Overlapping-boundary conflicts flagged automatically, before they become audit problems or payment disputes
  • Contract and crop history across seasons
sproot mobile Create a field visit report, Field overview for Sorghum White, with expected yield, total yield, RAG status Immediate Action, planting and harvest dates, and last week tasks

Field Operations

The field team's daily workflow.

What your field officers actually do, day to day, guided farm visits, structured data capture, crop monitoring and follow-ups. The same flow for every officer, so the work of the day is recorded the moment it happens, not written up from memory that evening.

  • Guided field-visit reports, the same structure for every officer
  • Photo-based field documentation, geotagged to the plot
  • Real-time crop monitoring: growth stage, expected yield
  • Field performance ratings, observations and follow-up actions
sproot 2317 contract Gallery, Vegetative stage with photos sent by the farmer through WhatsApp on May 18 and May 19 2026
WhatsApp chat with sproot, Tasks Week 2.pdf attachment with weekly tasks for contract 2317 (crop, area, planting, farm), Yes / No reply buttons, and a follow-up asking for two pictures with an Upload button

Communication

Two-way contact with every farmer.

Reach farmers on WhatsApp and SMS, where they already are. Send weekly tasks and guidance; farmers reply with updates and photos from their plot. Every message lands on the farmer's profile automatically.

  • Weekly tasks and agronomic guidance, sent automatically
  • Farmers reply with photos straight from the field
  • Every conversation logged on the farmer profile
  • No app for farmers to download. Nothing to learn.
sproot 2317 contract overview, Mature trees, Rainfed, Highlands; Tea Camellia sinensis at Tembo for John Mwangi. sproot status up to date, 3.8 t expected yield, tasks progress 15%, current stage Vegetative with weekly tasks

Contract Management

Every contract, planned and tracked.

Each farmer operates under a defined crop contract. Inputs, activities and timelines are set at contract level using crop templates, so planning is consistent and execution scales across thousands of outgrowers.

  • Structured crop contracts, one per farmer
  • Crop templates that standardise inputs and activities
  • Yield, cost and revenue forecasting upfront
  • Input planning and allocation across the network
sproot dashboard, Welcome to sproot with outgrower overview (152 farmers, 175 farms, 17 contracts, 36.75 ha total contract area), production and financials (273.04 t expected yield, 146.2K KES financial exposure, 20.8M KES expected farmgate price) and operational health (Received tasks 60%, Understood tasks 11%)

Operational Insights

Your whole operation, in real time.

Live visibility across farmers, contracts and field operations. Production forecasts, operational health, financial exposure, all current, no manual reports to compile on a Monday morning.

  • Network overview: farmers, farms, contracts, total area
  • Production forecasting across the season
  • Operational health: task completion, farmer engagement
  • Early issue detection before problems reach production
sproot mobile John Mwangi profile (Kenya, Konoin) with Actions tab, Create a field visit report, Create a farm, Conduct internal audit, Manage corrective actions
sproot mobile Conduct certification audit, Chapter 1 1.2 Administration, 1.2.1 Base Requirement Compliance with applicable laws and regulations with No / N/A / Yes answer buttons

The Mobile App

Built for the field, built for offline.

The same workflows, engineered for where the work actually happens. The app runs fully offline, holds a whole day of capture out in the hills, then syncs every record the moment a connection returns. No signal, no lost work.

  • Fully offline-first, a full day of capture, synced automatically when back online
  • GPS plot-boundary capture and maps that work with no connection
  • Reliable sync when devices reconnect, so nothing is re-keyed or lost
  • Simple, guided workflows built for one-handed use in the field
sproot Rainforest Alliance 2026 audit plan, Active, 30-03-2026 to 10-04-2026. 8 total audits planned, 17 completed, 6 remaining, 25% completion rate. Audit assignments table with farmer/farm, location, internal inspector, due date, status (Completed / Overdue), audit result and view-report action

Certification & internal inspections

Audit-ready, every day.

Internal inspections still get done, farmer by farmer, but they run on the same app as every field visit, so the evidence is captured once as the team operates, no reconstruction before an audit.

  • Internal inspections run on the same offline app as every field visit
  • Non-conformity tracking and corrective actions
  • Geotagged inspection evidence, captured during routine field work
  • Audit-ready reports generated from operational data

See it running on your own operation.

Start a free month, or book a demo and we will walk you through it.

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